The Organization

Our client, a Los Angeles-based non-profit, is advancing social, economic, and racial equity and justice for the Latino/a community and the Los Angeles region through power-building and policy advocacy. Our vision is to ensure a vibrant Los Angeles region where Latino/a’s fully participate in, contribute to, and benefit from a prosperous, multi-ethnic community in which families enjoy:

• Full and meaningful participation in civic and economic arenas
• Full access to high-performing schools and increased opportunities to attend college
• Quality healthcare and
• Safe, affordable housing

Position Summary

As the Senior Executive Assistant, you will work closely with the Chief of Staff and provide essential support to the CEO and President. We seek someone who thrives in a dynamic and fast-paced environment, enjoys wearing many hats, sees problem-solving as a welcomed challenge, takes initiative, and collaborates effectively across teams and external stakeholders. The ideal candidate will have a strong background in executive support and bring a thoughtful approach to building efficient processes that optimize both their own time and that of the CEO.The candidate must be available Monday through Friday, with occasional night and weekend availability. This is a hybrid position, with two days per week regularly in the office and as needed.

Responsibilities

Calendar Management

• Manage the CEO's professional and personal schedule, handling scheduling conflicts, setting reminders, and effectively communicating changes while remaining flexible to accommodate urgent requests or shifting priorities. Ensure meetings are agenda-driven and the CEO is adequately prepared beforehand.
• Create balance and appropriately prioritize scheduling needs across professional and personal commitments.

Time & Project Management

• Track and record the CEO's time to maximize productivity. Implement systems and processes to streamline executive office activities, keep the CEO aware of upcoming responsibilities, follow up on outstanding items, and prioritize tasks effectively.

Client and Stakeholder Relations

• Facilitate communication and foster relationships with internal and external contacts (staff, Board, philanthropic supporters, community leaders, and appointed officials).

Office and Administrative Support:

• Maintain professionalism and confidentiality in all interactions.
• Coordinate travel.
• Personal Assistance
• Support personal appointments when needed.

Qualifications

• A commitment to the organizations mission, values, and goals and a demonstrated commitment to advancing the Latino/a community.
• Experience: At least eight years of experience providing senior-level executive support to C-suite executives and board members.
• Non-profit experience preferred.
• Education: Bachelor’s degree preferred.
• Responsiveness and timeliness
• Flexibility and adaptability, along with a willingness to assist with diverse projects
• Proactive, detail-oriented, strategic and solution-driven
• Systems-oriented approach to streamline processes
• Strong organizational and time management skills
• Ability to make sound, independent planning, organizing, and scheduling decisions
• Excellent interpersonal, verbal, and written communication skills. Bilingual (Spanish & English) is a plus
• Proficiency with Google Workspace
• Experience with office productivity tools and an aptitude for learning new software and systems are required.
• Proficiency in Asana and Slack is preferred.
• Collaboration: Able to work independently and with a team on collaborative efforts. Must maintain positive working relationships with organizational leadership and staff to meet collective goals